The symposium is defined as a purposeful collective activity, during which a group of experts, numbering between three to five, clarify the aspects and merits of a particular topic or phenomenon, in front of a group of individuals, who relate to the topic of the symposium, and constructive discussion and dialogues take place between the two sides, and the symposium needs Like all activities to planning and pre-arrangement, and in this article we will mention the steps of how to conduct a seminar.
How does a seminar work?
The stages of preparation for any seminar are divided into three stages:
- Determine the topic and objectives of the seminar.
- Determining the nature of the speakers, contacting them, and coordinating with them, with the need to remind them a few days before the symposium.
- Determine the date of the seminar.
- Determine the venue and arrangement of the seminar.
- Determine the nature of the audience who will receive the invitation to the seminar.
- Clearly inform the public of the time and date of the symposium.
- Writing down some expectations, or the expected outputs to be reached during the seminar; Like public interaction, adapting the topic to their needs, in addition to trying to develop solutions.
- Dividing the time period of the symposium. In the first period, for example, the general data of the problem is discussed, and in the second hour, the discussion progresses towards causes, then solutions, and so on, taking into account the activation of public participation from time to time.
- Adopting the method in which the seminar will be conducted; Such as being dependent on direct and strong interaction, as we see in human development lectures or creative guidance, or on explanations and maps, such as scientific seminars.
- Providing all equipment and supplies, such as seats, preparing the speakers’ stand, and ensuring technical procedures, such as speakers, display tools, smart screens, and the availability of the Internet.
- Preparing a list of the names of the speakers, their names related to the topic of the symposium, and an overview of the symposium’s topic and objectives, to be distributed to the public when they start arriving in the halls.
Stage during the seminar
- Start the seminar on time, even if the number of attendees is small, or one of the speakers is absent.
- Welcoming the audience by the symposium’s moderator or coordinator, introducing its topic, and introducing speakers, including those who are absent or late.
- Make sure to contact the speakers two hours before the start of the seminar, to ensure that they attend on time, and in the event of one of them being late, the audience will be apologized.
- Start of the seminar as per the previous division.
- Ensure that the dialogue proceeds according to the time period specified for each section of the symposium.
- Distribute the discussion among everyone, and not be confined to one group without another.
- The coordinator of the symposium intervenes in the event of a heated discussion, or the emergence of a problem, and he must then have high flexibility, enabling him to control the course of the symposium from the beginning, until the last minute.
After the seminar
- Compare expectations with actual events in the seminar.
- Review the list of goals whether they have been achieved or not.
- Recording all the course of the symposium, either audio or by camera, in addition to keeping copies of the papers presented at the symposium.
- Distribute questionnaires to the public, to know their general impressions.
- Take advantage of mistakes, to not repeat them in subsequent seminars.
How does a seminar work?